Rentals

Download The Sports Park Rental Request Form

Elizabethtown Sports Park 2013-2014 Athletic Field Rates

The Elizabethtown Sports Park offers a variety of athletic fields for rental including soccer, football, baseball, softball, a special needs "miracle field" and more. Fees listed below are for general field set-ups and events. Other sports and field set-ups may be available but must be verified through ESP. Rates are subject to change. Rate verification must be made at the time of contract for the scheduled event.

$250 Deposit is Required

Please make checks payable to: Elizabethtown Sports Park

There will be no refund if the event is cancelled with less than 30 days' notice.

Sports Fields

Types of Fields

Available Field
set-ups

Field Fee
(Per Field)

Plus Lights Add
(Per Field)

Additional Fees

Synthetic Soccer/Football Fields 10 & 11 Full Size $450 per day
$275 per 1/2 day
$40 per hour if required
Natural Grass Soccer Fields 1, 2, 3, 4, 5, 6, 7, 8, 9, 12 Full Size
10 U
12 U
$200 per day
$125 per 1/2 day
$30 per hour
Lights available on fields 3,4,5,6,7,9
If required

***A Soccer Field is defined as a field which is lined as a regulation field (full-sided or half-sided) and has a soccer goal on each end-line. If a full-sided field is divided into half-sided fields, each regulation field will be charged as separate field based on the set-up (lining and goal placement) required.

Baseball Fields

(Full-day rental includes full field prep after 3rd game scheduled on each field)

Types of Fields

Size of Fields

Field Fee
(Per Field)

Plus Lights Add
(Per Field)

Additional Fees
(Per Field)

Multi-use Fields
Fields 1 & 2
60', 65' (Bases)
210' (Fence)
$175 per day
$125 per half day
$30 per hour $25 additional field preps
$12 per bag drying agent
Multi-use Fields
Fields 3 & 4
50', 60', 65' (Bases)
200' (Fence)
$175 per day
$125 per half day
$30 per hour $25 additional field preps
$12 per bag drying agent
$50 per day pitching machine
Baseball Fields
Fields 5 & 6
60', 65', 70', 80' (Bases)
250' (Fence)
$175 per day
$125 per half day
$30 per hour $25 additional field preps
$12 per bag drying agent
$50 per day pitching machine
Multi-use Fields
Fields 7 & 8
60', 65', 70', 80' (Bases)
250' (Fence)
$175 per day
$125 per half day
$30 per hour $25 additional field preps
$12 per bag drying agent
Baseball Fields
Fields 10 & 12
60', 65', 70', 80' (Bases)
250' (Fence)
$175 per day
$125 per half day
$30 per hour $25 additional field preps
$12 per bag drying agent
Baseball Fields
Fields 9 & 11
90' (Bases)
345' (Fence)
$175 per day
$125 per half day
$30 per hour $25 additional field preps
$12 per bag drying agent
Miracle Field 45' (Bases)
110' (Fence)
$175 per day
$125 per half day
N/A N/A

Elizabethtown Sports Park Usage Policies & Procedures

User Priority

In order to be consistent with the Elizabethtown Operations Agreement and in granting use of fields and specifying deposits, fee schedules, and administrative rules, the following priority user groups and guidelines apply:

  1. Tournaments/Events that will provide a significant positive economic impact to the City and the Sports Park including National and Regional tournaments and invitationals.
  2. City of Elizabethtown Youth Sports Leagues such as:
    • Elizabethtown Area Baseball Commission
    • Elizabethtown Youth Soccer Association
    • Elizabethtown Area Youth Football
    • Elizabethtown Youth Softball

Availability of Field for Scheduled Use:

Field availability is based on the user priority list, tournament schedule, field conditions, weather, and resting schedule.

Monday-Thursday: These days are generally set aside for the City of Elizabethtown Sports Leagues.

Friday-Sunday: These days are generally set aside for tournaments that generate a substantial economic impact.

Scheduling Procedures:

After the schedule of play is established according to the above user priority model, all other open dates will be evaluated and rentals will be determined based on best fit for the Sports Park.

Groups wishing to rent the Elizabethtown Sports Athletic Fields may submit a Rental Application after January 1 to schedule games or tournaments for the current season if space is available.

Reservation requests will be accepted at the Elizabethtown Sports Park Headquarters Building located at 1401 West Park Road or email to seth.breitner+elizabethtownky+gov. A field request form must be filled out; the Elizabethtown Sports Park does not take verbal requests for sports field rentals. Only user groups who have completed a facility request form will be considered for rentals. Field requests will not be accepted or considered from any group with outstanding fees owed to the Elizabethtown Sports Park.

After the request is reviewed and approved, a contract/permit will be issued to the user group. This contract/permit should be in the possession of the renter group during the time of the event.

After date requests have been accepted and reserved by the Elizabethtown Sports Park, the reservation process is not complete until a damage/security deposit of $250 is made within 3 days of approval. If the user group does not commit to the rental by paying the $250 deposit within 3 days of approval, the time slot(s) may be distributed to other groups. Rentals are determined on a first-come, first-served basis. Changes to scheduled rental must be made in writing by the responsible party and can only be approved by the Elizabethtown sports Park Director.

Inclement Weather Policy:

In the event of inclement weather, park staff will evaluate field conditions for playability. If fields are deemed unplayable by 1:00pm EST, then the Sports Park will make the final call to suspend all play for the remainder of that day. Tournaments Directors should plan accordingly and make changes to schedules if wishing to hold the remainder of the tournament on subsequent days.

Cancellation/Refunds:

Cancellations are NOT subject to refund within 14 days of an event. In the event a Tournament or a day of the tournament is cancelled due to inclement weather, the following refund schedule will apply each day of the event:

  • Full refund if no games have begun
  • No refund if games have begun

Insurance:

Parties wishing to use Elizabethtown Sports Park athletic sites must submit a Certificate of Insurance with at least $1,000,000 in General Liability listing the City of Elizabethtown as additional insured. A copy of the insurance policy must be presented to the director at least 14 days before the scheduled tournament date. This must be presented to the Elizabethtown Sports Park Director.

Special Event Permits:

The Elizabethtown Sports Park may require additional permission, permits, fees, and security deposits in some cases. The Sports Park reserves the right to increase the fee based on the nature of the activity.

Special Condition for Security

The renter is responsible for event-related security. Security arrangements are subject to review and approval by the Elizabethtown Sports Park Director. Additional event security may be required for events determined by the City of Elizabethtown to require additional security. The Elizabethtown Sports Park Administration reserves the right to have, at the renter's expense, additional security personnel to insure public safety.

Damages

If damage occurs to any portion of the facility or sports park equipment and the cost of the damage exceeds the amount of the damage/security deposit, the renter will be billed for any additional expense at replacement cost.

Please sign and return this Usage Policies & Agreement Document to:

Elizabethtown Sports Park

Attn: Seth Breitner

200 West Dixie Ave

PO Box 550

Elizabethtown, KY 42702

Phone: (270) 765-6132

seth.breitner+elizabethtownky+gov

Fax: (270) 765-6136